Introduction

This document provides details on how to carry out Period End Processing for the various modules in BusinessCraft that provide period end processing capabilities. Period End Status can be reviewed at a glance by going to Tools > Period End > Month End:

Current Settings Below the Current Settings headings are the modules that require period end processing to be run.
Jnl Displays the current journal number for the module.
Year Displays the current year for the module.
Per# Displays the current period for the module.
Last Closed The date that period end processing was last run for the module.
Blank Heading The user who last ran period end processing for the module.
Select? Indicates whether Period End Processing is to be run for the module using the Process (F5) function key (Y) or not (N).
User/Date/Time/Term Details of the user currently accessing the screen.

Process

Besides providing an overview of Period End Status, the System Month End screen provides the capability to carry out Period End Processing by entering Y in the Select? Column and activating the Process (F5) function key. The system then carries out Period End processing for each module presenting the relevant screens as if the process was run from the individual period end menus within the modules concerned.

Please note that this screen does not provide End of Year Period processing.

Show Curr (F6)

The Show Curr (F6) function key provides visibility of the current connections to BusinessCraft for the purposes of either contacting the user to log out or to close the connections concerned so that Period End Processing can be carried out.

Chk Act (F7)

The Check Active (F7) function key carries out a check of current active connections to BusinessCraft:

Lock/Unlock (F8)

The Lock/Unlock (F8) function key allows logins to be disabled/enabled for the purposes of carrying out period end processing. When the function key is activated, a screen is displayed indicating whether login is enabled or disabled:

After acknowledging this prompt, if logins are disabled, a “Logins Disabled” message appears on the System Month End screen.

When exiting the System Month End screen, if logins are disabled, a prompt is provided:

OK (F12)

Saves any changes and exits the screen.

Cancel (Esc)

Exits the screen.

General Ledger

The General Ledger Period End Menu provides access to Advance Period, Close Period and Close Year.

Advance Period

The Advance Period option is provided to enable the General Ledger financial period to be advanced to enable processing to continue for the next financial period, without requiring the previous financial period to be closed.

This is important as financial periods (and years) should not be closed until it is very certain that no further transactions or adjustments are required to those periods.

To advance the financial period, go to General Ledger > Period End > Advance Period and the Advance G/L Period screen is displayed. The screen explains the actions that will be carried out, displays the current General Ledger period details and what the current General Ledger period details will be after the period has been advanced.

Click Yes to advance the period – a confirmation message is displayed:

Close Period

The Close Period option is used to close financial periods to prevent any further transaction processing to that financial period. Financial periods should not be closed until it is very clear that no further transactions or adjustments are required to those periods.

To close a financial period, go to General Ledger > Period End > Close Period and the Close G/L Period screen is displayed. The screen explains the actions that will be carried out, displays the last Closed General Ledger period details and what the latest Closed Period will become after the Close Period process has been performed.

Click Yes to close the period – a confirmation message is displayed:

Close Year

The General Ledger Close Year option closes a specific financial year completely. In general, once a year has been closed, transactions cannot be posted to that year. A General Ledger Setup option exists which will permit transactions to be posted to closed years – this option should be used with care.

Closing a financial year will transfer the balances of all Profit and Loss accounts to a Retained Earnings account (specified during the Close Year process) in the Balance Sheet. Closing a year will also delete all General Ledger transactions for the year.

For this reason, ensure you have a full backup of the General Ledger before closing a year.

Only the closing balance of each account for each accounting period and year is retained after closing a year, therefore a backup needs to be available if that data needs to be accessed in the future.

To close a financial year, go to General Ledger > Period End > Close Year and enter ENDYEAR in the space provided (please note debug mode is activated automatically):

To abandon the Close Year process at any time press Esc or click Cancel where available.

BusinessCraft displays a System Backup Check screen explaining the irreversible nature of the Close Year process and to ensure the dataset has been backed up.

After acknowledging the System Backup screen, the system prompts for the year to be closed:

After entering the year to be closed, provide the Retained Earnings (or equivalent) account for transferred Profit and Loss account balances:

The Close Year process then displays two screens; the General Ledger Year End screens shows the Profit (Loss) Amount and the account to which it will be transferred:

The Final Check screen confirms the actions that will be taken and requires confirmation to proceed:

The process proceeds and on completion displays a confirmation message:

The new last year closed is updated in the General Ledger setup screen.


Accounts Receivable

The Accounts Receivable module provides the ability to carry out End of Month and End of Year Period End Processing.

End of Month

It is important to carry out the End of Month process in Accounts Receivable in a timely manner as the process carries out the following actions:

  • Calculates the Accounts Receivable Control Total

  • Updates Monthly Sales & Cash Totals

  • Clears Month to Date figures

  • Advances the Journal Number

  • Resets the Batch Number

To carry out End of Month, go to Accounts Receivable > Period End > End of Month. If the system detects that End of Month is attempted to be run at the wrong time, a warning prompt appears:

If the decision is taken to proceed with the End of Month process, a screen displays the reports that should have been run before carrying out End of Month. A printer icon enables the screen to be printed for reference.

Please note that some of these reports need to be limited to the required date range and the last “report” is a General Ledger Module Enquiry that needs to be run for any Accounts Receivable Control Accounts.

If the decision is taken to proceed with End of Month, a screen confirms the actions that will be taken. The Current Journal, Current Period and Current Cutoff Date are displayed:

If the decision is taken to proceed with End of Month, the system carries out a check for Committed Invoices that have not been posted. If this message is received, go to Accounts Receivable > Transactions > Sales Entry and post any transactions.

After addressing any unposted committed invoices and proceeding with End of Month, the system carries out a check for uncommitted invoices with an invoice date up to and including the last day of the period being closed. Follow the instructions to either post of delete these invoices.

If the previous alerts related to Unposted Transactions and Uncommitted Invoices are ignored, the system provides a further warning that these problems should be addressed prior to proceeding:

If the decision to proceed with End of Month is taken, the system displays the Accounts Receivable Control Total for General Ledger Accounts with an Account Type of I (Accounts Receivable Control) which should agree with the Ageing Reports run earlier in the end of month process:

If the decision is taken to proceed, End of Month is Carried out & a confirming message is displayed:

End of Year

It is important to carry out the End of Year process in Accounts Receivable in a timely manner as the process clears year date values stored within the module. Please note that the Accounts Receivable Year runs from January to December, so the End of Year process needs to be run at the end of December or the beginning of January.

Go to Accounts Receivable > Period End > End of Year and the system provides a prompt to indicate the Current Journal and Current Period:

If the decision is taken to proceed with End of Year, the system alerts that End of Month for the last period in the year (December) should have been completed:

If the decision is taken to proceed with End of Year, End of Year is carried out and a confirmation message is provided:

Accounts Payable

The Accounts Payable module provides the ability to carry out End of Month and End of Year Period End Processing.

End of Month

It is important to carry out the End of Month process in Accounts Payable in a timely manner as the process carries out the following actions:

  • Calculates the Accounts Payable Control Total

  • Updates Monthly Purchases Totals

  • Clears Month to Date figures

  • Advances the Journal Number

  • Resets the Batch Number

To carry out End of Month, go to Accounts Payable > Period End > End of Month. If the system detects that End of Month is attempted to be run at the wrong time, a warning prompt appears:

If the decision is taken to proceed with the End of Month process, a screen displays the reports that should have been run before carrying out End of Month. A printer icon enables the screen to be printed for reference.

Please note that some of these reports need to be limited to the required date range.

If the decision is taken to proceed with End of Month, a screen confirms the actions that will be taken. The Current Journal, Current Period and Current Cutoff Date are displayed:

If the decision is taken to proceed with End of Month, the system carries out a check for Unposted Transactions.

If the decision to proceed with End of Month is taken, the system displays the Accounts Payable Control Total for General Ledger Accounts with an Account Type of S (Accounts Payable Control) which should agree with the Ageing Reports run earlier in the end of month process:

If the decision is taken to proceed with End of Month processing, and the Purge End of Period Setup flag is set to Y, a prompt will appear to purge fully paid open items. Normally the default of Yes should be taken:

Once the purge process is complete, End of Month is Carried out & a confirming message is displayed:

End of Year

It is important to carry out the End of Year process in Accounts Payable in a timely manner as the process clears year date values stored within the module. Please note that the Accounts Payable Year runs from January to December, so the End of Year process needs to be run at the end of December or the beginning of January.

Go to Accounts Payable > Period End > End of Year and the system provides a prompt to indicate the Current Journal and Current Period:

If the decision is taken to proceed with End of Year, the system alerts that End of Month for the last period in the year (December) should have been completed:

If the decision is taken to proceed with End of Year, End of Year is carried out and a confirmation message is provided:

Assets

The Assets module provides the ability to carry out End of Month and End of Year Period End Processing.

End of Month

The End of Month process in Assets is a non-critical process, however it is good practice to carry out the process regardless.

To carry out End of Month, go to Assets > Setup > End of Month:

If the decision to proceed is taken and the system detects that End of Month is attempted to be run at the wrong time, a warning prompt appears:

If the decision is taken to proceed with End of Month, End of Month is carried out and a notification is provided:

End of Year

It is important to carry out the End of Year process in Assets in a timely manner and to ensure all reports are produced prior to carrying out the process as opening balances are recalculated on some reports and it is not possible to retrospectively produce some of those reports after Year End.

Go to Assets > Setup > End of Year and the system provides a prompt to indicate the actions that will be taken:

If the decision is taken to proceed with End of Year, the system alerts that End of Month for the last period in the year (December) should have been completed:

The system prompts for a close as at date, defaulting to the last day of the last period closed:

If the decision is taken to proceed with End of Year, the system checks for any depreciable assets, that have not been disposed of, to ensure they have been depreciated up to the close as at date:

If the decision is taken to proceed with End of Year, the process is carried out and a notification is provided:

Cashbook

The Period End process in the Cashbook Module does not provide End of Month and End of Year functions. Instead there is one Period End Process which simply increments the Current Journal Number, the Current Journal Year (when appropriate), the Current Journal Month and resets the Batch Number.

Go to Cashbook > Period End:

If the decision is taken to proceed, the system provides a confirmation message to indicate the process has been completed:

Payroll

The Period and Year End processes in Payroll are very important and critical to running an effective Payroll system. The processes need to be run with considerable care, particularly Year End.

Period End

It is essential to carry out the End of Month process in Payroll in a timely manner as the process carries out the following actions:

  • Clears month to date values on Employee Master Files

  • Performs a Superannuation Integrity Check and posts any required adjustments

  • Advances the Journal Number

  • Resets the Batch Number

  • Advances the Current Period and where applicable the Current Year

To carry out End of Month, go to Payroll > Period End > End of Month. A screen displays the reports that should have been run before carrying out End of Month and the Superannuation report to be run after End of Month (due to any Superannuation Integrity Check adjustments). A printer icon enables the screen to be printed for reference. Please note that some of these reports need to be limited to the required date range.

If the decision is taken to proceed with End of Month, a screen confirms the actions that will be taken. The Current Journal, Current Period and Current Cutoff Date are displayed:

If the decision is taken to continue to proceed with End of Month, the system carries out a check for any unposted transactions that need to be addressed prior to proceeding.

Once the unposted transactions have been addressed and the End of Month process is re-continued, the Payroll Leave Liability Reconciliation Report is produced:

After saving a copy of the Payroll Leave Liability Reconciliation Report, the Payroll Distribution Report is produced:

After saving a copy of the Payroll Distribution Report, the Payroll Superannuation Integrity Check Report is produced:

After saving a copy of the Payroll Superannuation Integrity Check Report, the Payroll End of Month process is complete and a confirmation message is provided:

Year End Preparation

The Year End procedure for payroll must be performed AFTER the final pay run for the current payroll year has been processed and BEFORE the next pay run for the new payroll year is processed. This applies whether Single Touch Payroll (STP) is used or not.

Once the process is completed, no pays can be processed in the payroll year closed.

BusinessCraft will advise the required product versions to use prior to commencing the Payroll End of Year Process. If STP is not being used, it is important to update Payment Summary Layouts as advised by BusinessCraft.

The Payroll Module should be reconciled to the General Ledger prior to beginning the End of Year process to ensure that Year To Date data is correct and to prevent any steps having to be repeated.

If Employment Termination Payments have been made during the payroll year to an employee, it is important to ensure that those payments have been processed in BusinessCraft in the correct manner prior to proceeding with Payroll End of Year.

  • Carry out June End of Month

Perform the standard BusinessCraft Payroll End of Month procedure for June. This is important as the Payroll module needs to be in period 7 (July) for the End of Year to be performed.

  • Backup BusinessCraft

Create a backup of the entire BusinessCraft system, including each dataset located in the xfSvr folder, the MapDr > Reports Folder and the MapDr > Printer folder.

  • Update to the required version of BusinessCraft

If not already carried out, update BusinessCraft to the required version of BusinessCraft.

  • Update BusinessCraft Standard Reports and Templates

Ensure that any required reports and templates as specified by BusinessCraft are installed.

  • Update Employee FBT, EF and UPP Values for the Current Year

Go to Payroll > Period End > End of Year > Update Year End Employee Values and in the Range Criteria either enter an employee range or leave blank to see all employees.

After pressing OK, the Update Year End Employee Values screen is displayed. Enter the appropriate amounts in the respective columns for FBT, EF and UPP.

On exiting the screen, a confirmation of any employees with values entered is displayed:

The respective amounts on page 3 of the Employee Master File are updated.

  • Configure Allowances and Deductions

Go to Payroll > Tables > Allowances/Deductions and select View from the Menu Sidebar. The Range Criteria screen is displayed. Enter A in the Type field for starting and ending value to show only allowances and click OK. The Allowances/Deductions Maintenance screen is displayed:

If STP is not being used, for all allowances to be shown separately on payment summaries, ensure that a Q, M, T or X is placed in the PS Loc column. Close the screen to return to the Range Criteria screen.

If STP is being used, for all allowances ensure that the ATO Type field is set correctly. See the Single Touch Payroll Guide for full details on ATO Types and the ATO Other field. Close the screen to return to the Range Criteria screen.

Change the Type field from A to a D and click OK to show only deductions. The Allowances/Deductions Maintenance screen is displayed again.

If STP is not being used, for all deductions that are to appear separately on payment summaries, enter a 1 in the PS Loc column unless it is workplace giving, in which case enter a G.

If STP is being used, for all deductions ensure that the ATO Type field is set correctly. See the Single Touch Payroll Guide for full details on ATO Types. Close the screen to return to the Range Criteria screen and exit back to the Navigator.

  • Check termination dates and employment termination payments

Ensure that all employees terminated within the payroll year, have a termination date within the current payroll year on Page 1 of the Employee Master file for those employees.

For the Payroll Year Ending 2018, if Employment Termination Payments were made during the payroll year to an employee terminated in the payroll year, prior to upgrading to V5.07, ensure that page 5 of the Employee Master File has been completed properly.

  • If V5.07 is not in use, check Payment Summary Settings

Ensure the ATO Electronic Payment Summary information is correct at Payroll > Period End > End of Year > Payment Summary Setup, pages 1 and 2.

Pay attention to current financial year dates, company details and Employer Type.

The ‘Employer Type’ on page 2 should be set to P if ETP payments were made, otherwise it can be left blank. However, it is recommended this be set to P regardless.

  • If V5.07 is in use, check ATO Electronic Reporting Control

Ensure the ATO Electronic Reporting Control information is correct at Payroll > Setup > ATO Electronic Reporting Control. Refer to the Single Touch Payroll Guide for full details.

  • Run Year End Reports

Go to Payroll > Period End > End of Year > Run Year End Reports. Select a location to save the reports. Create a new folder if necessary. Ensure the files are saved in a location with suitable network permissions that can only be accessed by authorised personnel.

This routine will create a PDF of the following reports:

YTD Earnings

Taxation

Employee History Report

Leave Accrual History Log

Allowance/Deduction History

Super History Log

Once generated, the reports can be opened directly from this screen to review or optionally, print the created PDFs.

  • If STP is not being used, Print Payment Summaries (Trial)

Go to Payroll > Period End > End of Year > Print Payment Summaries. When prompted, select the Trial Run option to preview payment summaries.

Select the Payment Summary Type to print (Each Summary Type required needs to be printed separately):

The Payment Summary Parameter entry screen is displayed. Enter the required details in the Payment Summary Parameter Entry window:

Fields 1 and 2 will be printed on the Payment Summaries. Fields 3-6 are inclusion criteria. Leave blank to print for all employee. The Signature is the Authoriser’s name to be printed on the Payment Summaries. Leave blank to sign manually.

Click OK and the Payment Summaries will be displayed in the BusinessCraft Report Viewer. Print, Save or View the Payment Summaries. Cross check the figures with the Employee History and Year to Date Earnings reports that were saved/printed in the Run Year End Reports step.

All employees with Employment Termination Payments (ETP) require two payment summaries: an Individual Non-Business payment summary and an ETP payment summary.

BusinessCraft uses the YTD figures on each Employee’s Master File and the Allowance/Deduction History details to create the Payment Summary. If any of these details are incorrect for any reason, then the payment summary will be incorrect.

  • If STP is not being used, print Payment Summaries (Non Trial)

When the Trial Payment Summary figures are correct for all Payment Summary Types, repeat Step 10 but select No to ‘Is this a Trial Run?’

When the Payment Summaries are ready to be sent to employees, select ‘Yes’ to “Did all Payment Summaries Print Correctly”. If No is selected, the step needs to be repeated.

If payment summaries need to be reprinted (including if changes need to be made) after selecting ‘Yes’ this at this point, the printed flag will need to be cleared at Payroll > Period End > End of Year > Change Payment Summary/EMPDUPE Status. See the Amended Payment Summaries section.

  • If STP is not being used, create Payment Summary Data File

This process creates the Payment Summary data in files suitable for submission to the ATO via SBR or through other methods approved by the ATO using an EMPDUPE file. The Payment Summary Data file includes data for all three types of payment summaries (Individual Non-Business, Business and Personal Services Income and ETP Summaries) so only one file is needed to be created. However, note that a separate data file is required for each dataset.

Go to Payroll > Period End > End of Year > Create Payment Summary Data File.

Enter the Payment Summary date, usually 30/06/XX or the day the summaries were printed.

Enter a File reference – usually the company name.

Leave the file extension as the default of A01.

Click OK and then click Yes to create the Payment Summary Data File or press No to Cancel.

A basic integrity check will be performed on the Employee Master data, which will highlight any errors such as the use of invalid characters in Address fields or Incorrect Year on Payment Summary Maintenance. Make any necessary changes identified by the report and recommence this step from the first point above.

A window confirming the location of the EMPDUPE file that has been created is displayed.

To submit through the Standard Business Reporting framework, press Yes. To submit via other methods approved by the ATO, press No.

To submit the EMPDUPE file via SBR, a valid AUSKEY needs to be detected on the PC used. If SBR submission is not possible, the EMPDUPE file will need to be submitted to the ATO using one of the other approved submission methods. Submitting via SBR will carry out further validation checks on line with the ATO, which may require updates to data in BusinessCraft and re-creating the Payment Summary file. Once the file has been successfully submitted, an on-screen prompt advises that the file has been successfully submitted.

Payroll End of Year

Once the Payment Summaries and EMPDUPE files have all been created successfully or if STP is being used a Final Payroll or Update Event has been to the ATO for all employees paid during the Payroll Year, the Payroll Module can be rolled to the next payroll year. Doing so will clear all Year to Date figures on pages 3 and 4 of the Employee Master File.

It is crucial that a working backup of the payroll year being closed is taken BEFORE carrying out Payroll End of Year, as this will be required in any instance where historical payroll data is required.

Go to Payroll > Period End > End of Year > Payroll End of Year. A Payroll End of Year prompt will appear confirming the decision to clear the information for the previous year.

Ensure the Current Journal Period is 7. Click Yes to continue with the End of Year Function.

Click No to cancel. A second prompt will appear. Read the message carefully, ensuring that the tasks outlined have been completed. If on order, Press Yes.

A further warning prompt appears:

Click Yes to continue with the End of Year Function. Accept the following warning prompt:

To complete the final step of the rollover function, enter ‘YEAREND’ into the text field to confirm the year close. This is the last chance to stop the year end process by pressing cancel.

After clicking OK to the last prompt another window will be displayed advising that the Payroll End of Year has completed successfully, click OK.

Check that this has completed successfully by navigating to Payroll > Maintain > Employees, pages 3 and 4. If the figures on these pages are not blank the Year End process has NOT been completed correctly and needs to be repeated.

  • Tax Tables

Tax Tables no longer require manual updating. When the Payroll End of Year function is performed, the tax tables will automatically be updated for the following payroll year.

  • Superannuation Contributions

Update the system to reflect any changes to superannuation legislation to ensure BusinessCraft calculates the correct amount of superannuation payable on wages commencing with the first payroll for the new payroll year. This must be done after the Payroll Year End has been carried out and before the first payroll for the new payroll year.

Go to Payroll > Setup > Superannuation Control:

If Superannuation is accrued using a percentage, if required, update the Percentage Contrib (opt) value to the new percentage. On saving the system will prompt whether all employees with the existing value being updated should be updated. Normally, respond Yes to this prompt. Please note any employees with a non-standard percentage will not be updated. A report is provided indicating the number of employees updated and the number not updated.

If Superannuation is accrued using a dollar amount, update the Dollar Contribution (opt)value to the new amount required. On saving, please note there is no automatic update for all employees as is the case for percentage.

Check that the Max Contribution per month field contains the correct value in accordance with ATO guidelines.

Check that the Exemption Criteria fields contain the correct values in accordance with ATO guidelines.

  • Protected Earnings

Check that the Weekly and Monthly Protected Earnings fields in Payroll > Setup > Payroll Control File Maintenance > Page 2 contain the correct values in accordance with ATO guidelines.

Amended Payment Summaries

If STP is not being used, when changes are made to an employee’s Year-to-Date totals before Payroll End of Year has been carried out but after a Payment Summary Data file has been sent to the ATO, new payment summaries need to be prepared and submitted and an amended Payment Summary Data file needs to be sent to the ATO.

When an employee’s Payment Summary is printed in non-trial mode, the system flags the Payment Summary as being printed for that employee. This flag needs to be changed back to unprinted so that the amended payment summary can be printed.

Go to Payroll > Period End > End of Year > Change Payment Summary/EMPDUPE Status. Enter search criteria to narrow the list of employees shown or leave blank to show all.

For every employee that requires an amended payment summary, change the Y to an N in the Payment Sum Printed? column. Do the same in the ETP Printed column if this pertains to an ETP Payment Summary. Update the value in the EMPDUPE created? column to an A (for Amended). Save and Exit.

Return to the beginning of the Print Payment Summary steps. BusinessCraft will only print those employees whose Printed flag is set to ‘N’ so employee range criteria can be left blank. Ensure that an ‘A’ is entered in the Amendment field.

Original Payment Summaries can be reprinted for employees if required by following this same procedure, and selecting ‘O’ in the Amendment field instead of A. In this instance, a new Payment Summary Data file will not need to be produced.

PLEASE NOTE: Amended or Original Payment Summaries can only be reprinted prior to the completion of Payroll Year End, as the Payroll Year End process clears the data required for these documents. If the Payroll Year End has been processed, the steps need to be carried out using the backup that should have been carried out as instructed.

  • Amended Payment Summary Data Files

This situation will occur in the instance where an employee’s payment summary totals have been changed after the Payment Summary Date File has been submitted to the ATO.

An amended Payment Summary Data File should only include any Amended Payment Summaries and any Original Payment Summaries not previously included in any Payment Summary Data File lodged with the ATO.

In the same manner described in the Amended Payment Summaries section, go to Payroll > Period End > End of Year > Change Payment Summary/EMPDUPE Status and update the EMPDUPE created column to an A for the employees for whom an amended payment summary data file is required.

Then go to Payroll > Period End > End of Year > Create Payment Summary Data File.

Complete the process as per the Create Payment Summary File step but ensure the File Extension is incremented from A01 to A02 and then submit the file to the ATO.

Inventory

The Inventory module provides the ability to carry out End of Month and End of Year Period End Processing.

End of Month

The End of Month process in Inventory is a critical process and should be run in a timely manner at the end of the month due to the impacts on the system.

To carry out End of Month, go to Inventory > Period End > End of Month. The Inventory end of Month Procedure screen displays the actions that will be taken and prompts whether to proceed:

If the decision is taken to proceed with End of Month, End of Month is carried out and a notification is provided:

End of Year

It is important to carry out the End of Year process in Inventory in a timely manner as the process clears year date values stored within the module. Please note that the Inventory Year runs from January to December, so the End of Year process needs to be run at the end of December or the beginning of January.

Go to Inventory > Period End > End of Month and the system provides a prompt to confirm that year to date totals are to be cleared:

If the decision is taken to proceed with End of Year, the process is carried out and the system returns to the Period End menu.

Purchase Orders

The Period End process in the Purchase Orders Module does not provide End of Month and End of Year functions. Instead there is one Period End Process which simply increments the Current Journal Number and resets the Batch Number.

Go to Purchase Orders > Period End > Period End:

If the decision is taken to proceed, the system provides a confirmation message to indicate the process has been completed:

Requisitions

The Period End process in the Requisitions Module does not provide End of Month and End of Year functions. Instead there is one Period End Process which simply increments the Current Journal Number, the Current Journal Year (when appropriate), the Current Journal Month and resets the Batch Number.

Go to Requisitions > Setup > End of Period:

If the decision is taken to proceed, the system provides a confirmation message to indicate the process has been completed:

Job Costing

The Period End process in the Job Costing Module does not provide End of Month and End of Year functions. Instead there is one Period End Process which simply increments the Current Journal Number, the Current Journal Year (when appropriate), the Current Journal Month and resets the Batch Number.

Go to Job Costing > Setup > End of Period:

If the decision is taken to proceed, the system provides a confirmation message to indicate the process has been completed:

Service Industry

The Period End process in the Service Industry Module does not provide End of Month and End of Year functions. Instead there is one End of Month Procedure which prompts whether to carry out End of Year as well. The process increments the journal number, resets batch numbers, clears monthly totals and optionally yearly totals.

Go to Service Industry > Setup > End of Month Procedure:

If the decision is taken to proceed, a check is carried out for unposted Service dockets and if found a warning is provided:

A prompt is then provided to clear Year to Date Totals:

If the option is taken to clear Year to Date totals, a check is carried out to ensure that the Service Industry Module Month is July (prior to clearing totals as at June):

After acknowledging the prompt, the option is provided to continue with the clearing of Year to Date totals or to not:

If the decision is taken to proceed, a confirmation is provided:

The process continues and a confirmation is provided that end of month (and if selected, end of year) has been completed:

Revision 4

21st June 2018